According to Brian Tracy International, 30 million PowerPoint presentations are created on a daily basis around the world. And unfortunately, most are created without much thought for the audience they are intended for.
The results…boring, forgotten presentations that lack professionalism and kick.
Follow these 10 easy tips to designing the perfect PowerPoint presentation and you will start to see results that your make your boss, co-workers and clients take notice – and most importantly, help you deliver an impactful message.
10 Easy Tips to Designing PowerPoint Presentations
Tip #1: “Z” The Layout
Research says that people read presentation information in the form of a Z. Have your most important information at the top left and the bottom right. I recommend you layout your presentation in the following manner:
Tip #2: Use Quality Photographs
High quality photographs on each slide can make your presentation really stand out. Can’t find the right photo? Then go without. Remember this rule of thumb: No photo is better than a bad photo.
Go to royalty-free websites like iStock or Microsoft Office. Even Flickr will allow use of all photos as long as the photographer is credited.
Here is an example:
Tip #3: Make Background Colors Match Your Company Colors
Although the background color doesn’t have to exactly match the company logo, a complimentary color should be used. The key is don’t go with the boring, white background that everyone else uses.
Tip #4: Check for Typos and Grammatical Errors
Have fresh eyes look at the presentation to proof it. Ask the recipient who reads it if they understand the content. If they are confused, be sure to change it for understandability.
Tip #5: Use Large, Simple Font Types for That Person in the Back Row
Use 30 Point or Larger Fonts to ensure audience members in the back of the room can view your slides. In addition, use font styles like Times New Roman, Arial, Rockwell or Cambria. Use the same font type over and over again.
Before finalizing your presentation, set up a test site and see if you can view it from the back row. If it is hard for you to see, change your font size or color scheme until you are confident the audience can view it with ease.
Tip #6: Limit the Number of Words per Slide
Remember, PowerPoint is supposed to be an aid, not the entire presentation. It is meant to spur dialog and cement your message, not deliver it.
Less is more. The standard rule of thumb is no more than 6 words per line and no more than 6 lines per slide. If you go beyond that, your font will become too small and you are at risk of reading the slide.
Tip #7: Say It All in 10 Slides
Guy Kawasaki states that every message you need to convey, from the very important to the very mundane, can be delivered in 10 slides or less. Some organizations now ban PowerPoint because of the number of words per slide and the number of slides per deck is overpowering.
Tip #8: Upload it to the Cloud
Recently, I managed a program where the presenter flew in with 20 minutes to spare before his presentation and gave me a jump drive to insert into the computer. The problem was that organization banned external media and the corporate person he worked with didn’t tell him. It took well over 45 minutes for him to retrieve the presentation, thus cutting into his actual presentation time.
If he would have uploaded it to a cloud computing rental, there wouldn’t have been a problem. I encourage all meeting planners to use the cloud, especially when managing multiple PowerPoints.
Tip #9: Ask Questions and Solicit Feedback
This is especially effective with training sessionsand I personally do this all the time when I present. Here is an example:
Don’t tell them why, ask them! Bring your audience to life and encourage participation.
Tip #10: Rehearse Your Timing and Frontload Your Deck
This can be a bit of a conundrum if you are asking for participation, because you really don’t know how long interactive sessions will take. However, the last thing you want to do is rush through 15 slides at the end.
Instead, frontload your presentation by ensuring your message is rank ordered by importance. In other words, the first slide needs to be the most important information you want your audience to hear and the second one, the second most important and so on. That way, if you only get to slide number 4, you have delivered most of your content.
Hartford Technology Rental Can Meet Your Presentation Needs
Whether you rent a laptopfor the projectoror multiple monitor rentals for attendees to view the PowerPoint, Hartford Technology Rental can fill all your presentation needs. Give us a call at 888.520.5667 or request a quote and one of our experienced technology representatives will get right back to you.